Health Services for Residential Students
The Indiana Academy Nurse’s Office is located in Wagoner Hall room 155 and encompasses the healthcare needs of all Academy Students (illness/injury/medication/etc.). The nurse’s office is staffed with one full-time registered nurse (RN) and one full-time licensed practical nurse (LPN). The nurse’s office is open Monday to Friday from 8:00 a.m. to 5:00 p.m. The office phone number is (765) 285-7360.
Tina Brinkman, RN – cbrinkma
Judy Wagner, LPN – jdwagner2
Students who are ill and/or injured should report to the nurse’s office as early in the day as possible. The nursing staff will determine if the student should 1) attend class; 2) be excused from class; or 3) visit the BSU Health Center. The BSU Health Center is an urgent care, walk-in clinic on campus that the Indiana Academy utilizes when students are ill and or injured and require evaluation by a medical professional. The BSU Health Center is not a family practice facility and will not provide such service. Therefore, at times it may be best for care to be initiated and followed by the student’s primary care physician. In this instance, please review our school calendar and try to schedule appointments around our school breaks. If this is not possible, please call the nurse’s office so that any class missed can be recorded as excused. If classes are missed due to a medical appointment at home, a medical statement from the physician will be required upon the student’s return to school.
The BSU Health Center is open on school days only (Monday through Friday). The nursing office provides transportation to the BSU Health Center at least once daily. It is important for students requiring medical evaluation to see the nurse’s first thing in the morning in order to arrange a Health Center visit that day. At times, circumstances may necessitate the need for the BSU Health Center to refer students to an off-campus facility for treatment. The nursing staff does not automatically call a parent/guardian for visits to the BSU Health Center. However, if an email address is available, we will do our best to e-mail the information relating to the visit to you within 24-48 hours. The nursing office will provide transportation to all off-campus facilities in which the BSU Health Center has referred. All other appointments are the responsibility of the parent/guardian. In an emergency, treatment may be initiated before a call is made to the parent/guardian. In a non-life threatening situation, the parent/guardian will be called to authorize off-campus medical treatment. All office visits to the BSU Health Center are free of charge to our students. There is not a fee for the visit nor will an office call be filed with your insurance. Any off-campus medical appointments, including labs, x-rays, tests & procedures, is subject to a fee and will be filed with your insurance by the facility in which the service is provided. Should students need evaluation during the evening hours or on the weekends, and cannot wait until the BSU Health Center is open, students will be transported to an off-campus urgent care facility for evaluation.
At times, the nursing staff may feel it is in the student’s best interest to go home to recuperate from an illness or injury. Unfortunately, this decision cannot always be made early in the morning, however we will notify you as soon as possible after this has been determined. If a student becomes ill while at home, please call the nurse’s office as soon as possible to report the illness/absence. DO NOT bring your student back to the Academy if he/she is ill and/or has a fever. Students who are home ill and miss more than 3 consecutive days of school will need a medical statement from their physician to return.
Of note, the BSU Health Center also has a Physical Therapy department and a Women’s Center. These services are by appointment only and are free to our students. The Women’s Center allows our female students to set up an appointment without our knowledge.
The Indiana Academy will not assume any healthcare or related costs incurred by a student.
The Indiana Academy utilizes 3 pharmacies to fill prescriptions (IU Health BSU Pharmacy, Walgreen’s Pharmacy & CVS Pharmacy). These pharmacies will file most insurance, with the exception that the IU Health BSU Pharmacy will not file Hoosier Healthwise/Medicaid plans. The IU Health BSU Pharmacy allows our students to have the amount of their prescriptions billed home via their BSU Bursar Account. At Walgreen’s Pharmacy, students can pay for their medication via cash/check/credit-debit card/Express Pay. Express Pay allows you to set up payment via a credit card, in advance, for all prescriptions/purchases made by your student. Express Pay can be set up at any Walgreen’s Pharmacy. At CVS Pharmacy, students can pay for their medication via cash/check/credit-debit card. To our knowledge, none of these pharmacies will accept payment by telephone.
If your student is on medication when school starts, the Academy nursing staff requests you submit a written prescription for each medication to the nurses on Move-In day. It is much easier and more convenient for all parties involved to allow the nursing staff to fill these monthly prescriptions (when needed) locally at one of the 3 pharmacies listed above. We can also have the prescriptions transferred to a local pharmacy as long as we have the current medication bottle indicating the RX number. We understand if your insurance requires or it is more cost effective to use a mail-in company. If that is the case, please continue to use that method.
Excused Absence Policy
Students requesting an excused absence from class due to an illness should report to the nurse’s office. The student must see the nurse (or designee) prior to missing class in order for the class to be recorded as an excused absence. If the nursing staff is unavailable, students must report the illness/absence (prior to missing class) to the Office of Student Life, located at the front desk. The Office of Student Life will notify the nursing staff of the illness/absence upon returning to the building. The nurses will not accept phone calls or emails from students reporting an illness or requesting an excused absence. This portion of our policy allows us to be accountable for students at all times. If the nurses feel an absence is warranted they may excuse 1) only one class; 2) part of the day; or 3) all day. The Indiana Academy nursing office has no jurisdiction over BSU or Burris classes and therefore cannot excuse students from those classes. Students are encouraged to follow the policy for those particular classes. Students excused from any AM class (up to 11:55 a.m.) will be restricted to Wagoner Hall with a sick card until 8:00 p.m. as follows:
- Students will be permitted 30 minutes for meals
- Students may attend remainder of class
- Student may attend programs in Wagoner Hall
- Students may NOT check out of Wagoner Hall until 8 p.m. (except for meals)
Students excused from any PM class (12:00 p.m. on) will be restricted to their dorm room with a sick card all night as follows:
- Students will be permitted 30 minutes for meals
- Students may attend remainder of class
- Students may NOT be in the lounges or other student rooms
- Students may NOT visit other student rooms
- Students may NOT attend programs in Wagoner Hall
- Students may NOT attend Burris functions, including athletics (practice or game)
The above restrictions will not be enforced if a student misses class due to a medical appointment, such as visiting the BSU Health Center.
Students excused from class by the nurses are still responsible for turning in all assignments due that day. The nursing staff will only excuse exams, quizzes & presentations under extreme circumstances. It is the responsibility of the student to contact teachers when they are not in class and/or for extensions on work.
We always encourage and welcome calls from parents/guardians. However, we will not accept calls requesting we excuse your student from class if they are here in residence at that time. Students should be encouraged to visit the nurse’s office for evaluation. All excused absences are at the discretion of the nursing staff.
The Indiana Academy does enforce a medication policy. The Indiana Academy nursing staff will request your prescription medication on move-in day. Please pack it separately, as it will be requested upon checking in. Once it is logged in & as long as your Health Packet is on file, a 14-day supply of MOST medication will be returned to the student for self-administration. When the student’s room supply gets low or is depleted, the student should return his/her medication bottle to the nurse’s office or mailbox. The supply will be replenished and returned to the student or his/her mailbox. If the Academy nurses are responsible for refilling the medication locally, they will make sure the medication is refilled on time so that there is not a lapse. Otherwise, the student will be notified when a pharmacy refill of their prescription(s) is needed. Obviously, certain prescription medications, such as nasal/asthma inhalers, creams/lotions, eye/ear drops and birth control pill packs cannot be divided into a 14-day supply. In this instance the entire container will be returned to the student.
Please note that not all prescription medication will be permitted in student rooms. Medications classified as controlled substances (scheduled drugs 1 – 5) will NOT be permitted in student rooms, even if both the parent/guardian and prescribing provider give consent. If you are unsure, please call us or the prescribing provider to find out your students medication classification. Students taking these medications must report to the nurse’s office (or front desk in nurse’s absence) when their medication is needed.
Each time a student brings medication into our building that has not already been logged in, such as each and every pharmacy refill or a new medication, it must be turned into the nurses ASAP prior to taking the medication to the dorm room. Students may hand deliver this medication to the nurse’s office or have it placed in the nurse’s mailbox, located at the front desk. Examples include a refill on current medication, current medication brought from home, or any new medication. A parent/guardian must notify the nurse’s office of any new medicine or if the medicine, dosage, schedule or procedure for administering any and all medication is changed or eliminated. The ultimate decision for self-administration of any medication is at the nurse’s discretion. Student compliance will be monitored. Parent/Guardians will be notified of compliance/non-compliance based on their preference indicated in the Indiana Academy Health Packet. All medication stored by the nursing staff will be kept in a locked cart, in secure locations.
Consequences, such as student groundings, removal of medication from the student room or suspension, may be initiated if any part of our medication policy is not followed. Please do not hesitate to call the nurse’s office if you have any questions about our policy.
It is against the law to have a prescription medication in your possession that is not prescribed to you. All prescription medication must be logged in with the nurse’s office and properly labeled with the student name, medication name, dosage, frequency & any specific instructions. Students found in violation of this policy will face disciplinary action (grounding, suspension, expulsion, etc.).
Health Packet & Requirements
The Indiana Academy requires completion of our Health Packet prior to move-in day. Please be as descriptive as possible so that the nurses have the most current and up-to-date information on your child. In addition to the Health Packet, the Indiana Academy requires a copy of your insurance and prescription card(s), both front and back and a copy of the Immunization Record.
It is a state law that we have your student’s complete immunization record on file. All state required immunizations must be complete and up-to-date prior to move-in day. Students will not be permitted to attend class, following Labor Day Break, until their immunizations are on file in the nursing office.
In addition to the normal childhood immunizations, the Indiana State Department of Health requires the following: 1 Tdap Vaccine, 1-2 Meningitis Vaccines and either 2 Chicken Pox Vaccines or proof of the Chicken Pox Disease documented with at least the month and year of the disease. A booster dose (or second dose) of the Meningitis Vaccine is a now a state requirement for all seniors.
In order for a child to be exempt from complying with the minimum immunization requirements for medical or religious reasons, the following certificate/statement must be provided annually to the school. For a religious exemption, the parent/guardian is required to submit a written request for an exemption. Each objected immunization must be specified. The certificate/statement must be in writing, signed by the child&s parent/guardian, and delivered to the school. In the case of a medical exemption, the signature of a physician is required. A medical exemption is a physician’s certification that a particular immunization may be detrimental to the child’s health. The objection must state in writing that the child has a medical contraindication to receiving a vaccine. Each contraindicated vaccine must be specified in the physician’s certification.
New Concussion & Head Injury Law (IC 20-34-7)
The law “Student Athletes: Concussions and Head Injuries” took effect on July 1, 2012. This law requires that schools distribute information sheets to inform and educate students, athletes, and parents/guardians concerning the nature and risk of concussion, including the risks of continuing play or an activity after concussion or head injury. The law requires that each school year, the parent/guardian and student sign a Concussion Acknowledgement and Signature Form which acknowledges receipt of concussion information. The law further states that a high school student who is suspected of sustaining a concussion or head injury in a practice, game, or activity shall be removed from play at the time of injury and may not return to the practice, game, or activity for no less than 24 hours and until the student has received a written clearance from a licensed health care provider trained in the evaluation and management of concussions and head injuries. This law pertains to both interscholastic and intramural sports. Since we are a residential school and offer intramural sports, as well as many other activities, all students and parents/guardians must sign and return this form along with their health packet.