Student Handbook – Office of Academic Guidance
Academic Affairs Policy and Procedures
X. Office of Academic Guidance
A. Responsibilities
The functions of the Office of Academic Guidance are the responsibility of the Assistant Director of Academic Guidance under the supervision of the Director of Academic Affairs. The Assistant Director of Academic Guidance provides guidance and assistance to students in various aspects of their academic, social, emotional, and personal lives. Offering workshops and information on such issues as time management, stress management, emotional wellness and many other topics germane to the maintenance and enhancement of student life, the Assistant Director of Academic Guidance and the Student Information Technology Specialist are available to students on both a drop-in and appointment basis. Issues involving student advising, course schedules, tutorial services and grades are also the direct responsibility of the Assistant Director of Academic Guidance.
B. Academic Advising
Academic advising is an integral component of a comprehensive system of student counseling. Members of the faculty serving as academic advisors assist the Assistant Director of Academic Guidance with the program. The development of student course schedules, periodic reviews of academic progress and reviews of student graduation status reports are among the responsibilities of the academic advisors.
C. Study Teams
Study Team meetings are called to acquire information about a student’s overall academic or behavioral performance and/or develop a plan of remediation for students having academic or behavioral difficulties. The Team seeks to positively assess the status of the student and to establish clear goals and objectives designed to help the student succeed. Team membership may vary depending on the situation and needs of the student. Parents/guardians may request a Study Team meeting through the Assistant Director of Academic Guidance anytime they believe their child is having academic or behavior problems.
The Assistant Director of Academic Guidance is responsible for scheduling and facilitating Study Team meetings. The information shared in these meetings is confidential. Notice of the meeting is sent to all team members. A brief written status report is required of team members unable to be physically present at meetings of the study team.
A Guide to Academic Guidance
This guide will assist students in working with the Office of Academic Guidance. Below are commonly asked questions and the corresponding appropriate person to see for assistance with a given issue. If the individual suggested is not available, ask any available Guidance staff.
| Dr. Joel Olufowote (joel.olufowote) | Director of Academic Affairs | WA 170 |
| Meg Wright (mewright) | Assistant Director of Academic Advising and Guidance | WA 183 |
| Kim Hall (khall3) | Student Information Technology Specialist | WA 182 |
| Candace Manship (cmanship) | Administrative Coordinator | WA 170 |
| Renee Drumm (srdrumm) | Faculty Attendance Coordinator | WA 156 |
| Registration & Scheduling | |
|---|---|
| What classes do I need? | Assistant Director of Academic Advising and Guidance OR Academic Advisor |
| How do I drop/add classes? | Academic Advisor |
| Where do I find drop/add forms? | Academic Advisor |
| How do I register for BSU classes? | Assistant Director for Academic Advising and Guidance |
| Whom do I see about the bill from BSU for a course I audited? | Administrative Coordinator Academic Affairs |
| How do I take an overload (more than 7.5 courses)? | Academic Advisor |
| How do I withdraw from a class? | Academic Advisor OR Assistant Director of Academic Advising and Guidance |
| Where do I get the withdrawal form? | Academic Advisor OR Assistant Director of Academic Advising and Guidance |
| Grades | |
|---|---|
| Where can I get a copy of my Academy transcript for a graduation status check? | Student Information Technology Specialist |
| Where can I get a copy of my official Academy transcript? | Counseling Center Coordinator |
| Where are my current Academy grades? | Teacher(s) OR Check in PowerSchool |
| Where do I get a grade replacement form for a class I have repeated? | Student Information Technology Specialist |
| Whom do I see about an Academic Progress Report? | Assistant Director of Academic Advising and Guidance OR Academic Advisor |
| Academic Advising | |
|---|---|
| Who assigns advisors to students? | Assistant Director of Academic Advising and Guidance |
| Whom do I see to make sure I have enough credits to graduate? | Assistant Director of Academic Advising and Guidance OR Academic Advisor |
| Student Interventions | |
|---|---|
| Whom do I see for confidential counseling about a personal issue? | Assistant Director of Mental Health and Support Services OR Assistant Director of Academic Advising and Guidance OR Student Life Counselor |
| Who coordinates Study Teams? | Assistant Director of Academic Advising and Guidance |
| Whom do I see about getting a counselor outside of the Academy? | Assistant Director of Mental Health and Support Services OR Assistant Director of Academic Advising and Guidance OR Student Life Counselor |
| Whom do I see about developing time management / study skills, about test anxiety, or other interferences with my academic functioning? | Assistant Director of Academic Advising and Guidance |
| Where can I go if I would like to talk about my day and want to unload for a while? | Student Life Counselor OR Assistant Director of Mental Health and Support Services OR Assistant Director of Academic Advising and Guidance |
A Guide to Academic Life
| Attendance | |
|---|---|
| Where do I go with a memo for an unexcused absence or tardy? | Faculty Attendance Coordinator |
| Where is the attendance record kept? | Faculty Attendance Coordinator |
| Where do I get a pre-arranged absence form? | Indiana Academy website |
| Whom do I see about excessive (two or more) unexcused absences/tardies? | Faculty Attendance Coordinator |
| Whom do I need to see if I am sick (possibly to miss a class)? | School Nurse |
| Whom do I see if I have an attendance appointment? | Faculty Attendance Coordinator |
| Whom do I see for an emergency absence? | Faculty Attendance Coordinator |
| Books | |
|---|---|
| Whom do I see to get my books? | Administrative Coordinator Academic Affairs |
| Whom do I see for textbook changes? | Administrative Coordinator Academic Affairs |
| Whom do I see to pay all fees including textbook fees? | Administrative Coordinator Academic Affairs |
| College and Career Counseling | |
|---|---|
| Whom do I see about college, scholarships, and financial aid information? | Assistant Director of College and Career Counseling |
| Whom do I see about college visits? | Assistant Director of College and Career Counseling |
| Directors | |
|---|---|
| Whom do I see for an appointment with Dr. Olufowote? | Administrative Coordinator Academic Affairs |